FestivalSpark
Sign In Start free trial

The work behind the weekend.
Connected in one place.

Tools for the people who book the acts, lay out the grounds, fill the vendor rows and bring in sponsors. Built for teams producing multi-day, multi-stage music festivals.

Start free trial Explore all features

One shared workspace

Lineup Site map Vendors Sponsors
Connected by FestivalSpark

The whole platform

Seven areas. One source of truth.

Choose an area for the detailed breakdown, or read from top to bottom to see how the festival work connects.

01

Lineup and stages

Who's playing, where, and when.

Keep artists and acts in your own catalog, put acts on each festival's bill, and schedule every performance on a stage at a set time across the festival's days.

Back to feature index

Artist and act catalog

Enter a performer once and book them again next year.

  • Artist profiles with bio, genre, links and a photo
  • Acts made up of one or more artists: bands, duos and solo sets
  • One catalog kept by your organization and reused across festivals

Lineup and performance schedule

Turn the bill into a running order.

  • Acts added to each festival's lineup from the catalog
  • Billing as headliner, featured or supporting act
  • Performances with a stage, a start time and an end time inside the festival's dates
  • No overlapping performances on the same stage
02

Site map and locations

Put every stage, service and parking lot on the map.

Map the grounds in your console: stages, food, bars, restrooms, first aid, water, entrances, parking, and the hotels and restaurants nearby.

Back to feature index

Places on a map

Pin it by address, or drag it to the spot.

  • Locations placed automatically from an address
  • Drag a pin, or click the map to drop one, where there is no address
  • A dragged pin is kept, never overwritten by the address lookup
  • Types for stages, food, bars, restrooms, first aid, water, entrances, parking, hotels, restaurants and points of interest

This year's grounds

Separate what's permanent from what's only here this weekend.

  • Permanent locations kept by your organization and reused every year
  • Event-only locations such as a pop-up stage or extra restrooms
  • Each festival's own map of the places it uses
  • Only stages on the event's map can host performances
03

Vendors and exhibitors

Fill every food row and craft tent.

Offer booth packages, take applications from food, art and craft vendors, and follow each approved vendor through booth placement, invoicing and payment.

Back to feature index

Applications and booths

From a public application to a placed booth.

  • Booth packages with prices and limits, plus add-ons such as electricity
  • Online vendor applications linked from the festival's event page
  • Approve or decline each application
  • Booth location recorded for each approved vendor

Vendor portal and billing

Let vendors keep their own details current.

  • Vendor portal for the vendor profile, their events and invoices
  • Booth invoices with online card payment
  • Checks and offline payments recorded alongside
  • Vendor records with contacts in your CRM
04

Sponsors

Turn a sponsor's yes into a paid invoice.

Set out what sponsors can support, keep their contacts close, and follow every commitment through invoice and payment.

Back to feature index

Sponsorship packages

Make the offer clear before outreach begins.

  • Sponsorship packages for each festival with prices, descriptions and limits
  • Online sponsorship applications linked from the festival's event page
  • Confirm or decline each sponsorship

Sponsor experience

Give sponsors a direct way to manage their part.

  • Sponsor profiles, contacts and sponsored totals
  • Sponsor portal for the sponsor profile and sponsorship packages
  • Sponsorship invoices with online payment
05

Crew, volunteers and communications

Keep the people who make it happen in one place.

Keep contacts for artists' teams, vendors, sponsors and volunteers in one directory, staff each festival with volunteers, and reach the right people by email.

Back to feature index

People and volunteers

One record per person, however many roles they play.

  • Contacts linked to vendor, sponsor and partner businesses
  • Online volunteer signup linked from the festival's event page
  • Volunteer assignments linked to contact records
  • Staff roles and invitations for the whole team

Email and social

Say the right thing to the right list.

  • Contact lists and segments using tags and volunteer history
  • Email campaign drafts, scheduling and delivery reporting
  • Creative studio for festival graphics and social posts
  • Drafts prepared for human approval
06

Festival website

A home online for the festival.

Build the festival's website visually, with your own logo, colors and photography. The lineup, set times, act pages, map, events and news come straight from your workspace.

Back to feature index

Pages and sections

Start with a festival site and make it yours.

  • 13 editable starter pages written for a festival
  • Visual page editing with your logo, colors and imagery
  • Live lineup, schedule by stage, act pages and an interactive festival map
  • Event and news pages connected to your records
  • Vendor, sponsor and volunteer application links on each event page

Forms and hosting

Give visitors a way to reach you.

  • Contact and newsletter signup forms
  • Included hosting on a FestivalSpark address
  • A verified custom domain option
07

AI assistance and reporting

See what needs attention. Decide what happens next.

Ask the FestivalSpark Assistant about your lineup, stages, vendors, sponsors and invoices, and review its drafts before anything goes out.

Back to feature index

Assistance with context

Work from your festival's actual records.

  • Look up acts, stages and performance times for an event
  • Find contacts, sponsors, invoices and balances
  • Prepare outreach and website copy for review
  • Traceable assistant conversations and actions

Money you can account for

Keep collected revenue separate from what's still owed.

  • Invoice balances and payment status
  • Payments into your organization's own Stripe account
  • CSV exports for reporting
  • QuickBooks Online invoice and payment synchronization

Built differently

The connection is the feature.

An act is booked once, sits on this year's bill, and plays a set on a stage that is pinned on the map. Each of those is one record, not a row copied into three spreadsheets.

A vendor's application becomes an approved booth, an invoice and a payment, with the vendor's contacts attached the whole way through.

That shared context is what makes the portals useful, the reports believable and the assistant's answers worth reading.

Keep the plan in one place so the crew can spend the weekend on the festival, not on finding the latest version of the schedule.

FestivalSpark complete

For the crews who
build the weekend.

Invite the whole festival team into one workspace, with one subscription and no per-seat pricing.

Start free trial Talk to us